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Privacy Policy
Table of Contents
Who We Are
Galaxy Human Resources Inc. ("Galaxy HR", "we", "us", or "our") is a licensed recruitment and workforce solutions company headquartered in British Columbia, Canada. We connect employers with qualified workers across Agriculture, Hospitality & Cleaning, Skilled Trades, and Healthcare sectors.
This Privacy Policy applies to all personal information collected through our website at galaxyhrinc.com, our job application forms, contact forms, and any direct communications with our team.
By using our website or submitting your information to us, you agree to the terms of this Privacy Policy.
What Data We Collect
We collect only the information necessary to match job seekers with employment opportunities and to respond to employer inquiries. This includes:
| Data Type | Examples | Collected From |
|---|---|---|
| Contact Information | Full name, email address, phone number | Contact forms, job applications |
| Location Information | City, province, country of residence | Job applications, contact forms |
| Employment Information | Work history, skills, certifications, years of experience | Resumes/CVs, job applications |
| Work Authorization Status | Citizenship, work permit, PR status | Job applications |
| Documents | Resume, CV (uploaded voluntarily) | Job application upload |
| Inquiry Details | Message content, type of inquiry (employer or job seeker) | Contact form submissions |
| Technical Data | IP address, browser type, pages visited | Automatically via website cookies |
Why We Collect It
All personal information we collect is used exclusively for recruitment and workforce placement purposes. Specifically, we use your data to:
| Purpose | Description |
|---|---|
| Recruitment Matching | Match job seekers with suitable employer openings in our network |
| Employer Services | Respond to staffing inquiries and present qualified candidates to employers |
| Communication | Contact you regarding your application, suitable job openings, or your inquiry |
| Legal & Compliance | Comply with employment laws, immigration regulations, and LMIA requirements where applicable |
| Website Improvement | Understand how visitors use our site and improve our services |
We will not use your information for any purpose other than those listed above without obtaining your prior consent.
How We Store & Protect Your Data
We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it from unauthorized access, loss, or misuse.
While we take all reasonable precautions, no method of electronic transmission or storage is 100% secure. If you have concerns about the security of your information, please contact us at contact@galaxyhrinc.com.
We Will Never Sell Your Data
Galaxy Human Resources Inc. does not sell, rent, trade, or otherwise transfer your personal information to any third party for commercial or marketing purposes — ever. Your data belongs to you.
We will never sell your personal data to advertisers, data brokers, marketing agencies, or any other organizations. Your information is collected solely to help you find employment or to help employers find qualified workers.
Who We Share Data With
We only share your personal information in the following limited circumstances:
| Recipient | Reason | Your Consent |
|---|---|---|
| Prospective Employers | To present your application for a specific job opportunity | Required — we inform you before sharing |
| Immigration Consultants | To assist with LMIA or work permit processing where applicable | Required — only with your explicit consent |
| Service Providers | IT/cloud storage providers under strict confidentiality agreements | Implicit — limited to technical operations only |
| Legal Authorities | If required by Canadian law, court order, or regulatory body | Not required — legal obligation |
We do not share your data with any third party beyond what is described above.
How Long We Keep Your Data
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected:
You may request deletion of your data at any time by contacting us (see Section 10 below).
Your Rights
Under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation, you have the following rights regarding your personal information:
| Right | What It Means |
|---|---|
| Right to Access | Request a copy of the personal information we hold about you |
| Right to Correction | Ask us to correct any inaccurate or incomplete information |
| Right to Deletion | Request that we delete your personal data from our records |
| Right to Withdraw Consent | Withdraw your consent for us to process your data at any time |
| Right to Complain | File a complaint with the Office of the Privacy Commissioner of Canada |
To exercise any of these rights, please contact us using the details in Section 10. We will respond to all requests within 30 days.
Cookies & Tracking
Our website uses cookies and similar tracking technologies to improve your browsing experience and understand how visitors use our site.
We use the following types of cookies:
| Cookie Type | Purpose |
|---|---|
| Essential Cookies | Required for the website to function properly |
| Analytics Cookies | Help us understand how visitors interact with our website (e.g., Google Analytics) |
| Facebook Pixel | Tracks visits from Facebook/Instagram ads to measure campaign effectiveness and reach relevant audiences |
You can control cookie settings through your browser preferences. Disabling cookies may affect some features of our website. By continuing to use our website, you consent to our use of cookies as described above.
Contact Us for Data Requests
If you have any questions about this Privacy Policy, wish to exercise your data rights, or would like to request access, correction, or deletion of your personal information, please contact us:
Galaxy Human Resources Inc.
contact@galaxyhrinc.com
778-347-9650
1385 Stevens Rd #1B, West Kelowna, BC V1Z 2S9, Canada
galaxyhrinc.com
This Privacy Policy was last reviewed and updated on May 23, 2025. We reserve the right to update this policy at any time. Changes will be posted on this page with a revised effective date. Continued use of our website after any changes constitutes your acceptance of the updated policy.